At smartly we offered an Enterprise Business Process Management System; it contains

different user privileges to process the projects on different stats briefly as follows:

• Starting a new project will initialize the project t in the Ready for Bidding state, in which a selected companies in that project field get invited and the provided offers processed.
• After the Bidding submission complete, the project becomes in Qualification state.
• After the bidding qualification occurs the project is transferred to the Running state, in which the tasks schedule and action plan starts.
• By finalizing phases one after one, the financial teams process the payments, and the project status is Partially Complete.
• After all the tasks are complete, the project becomes Complete in Warranty Period
• After the Warranty Period ends, if it is not extended the Project Becomes Complete.

System Users, Groups, Roles and Credentials:

• The system framework will be using standard enterprise security architecture of credentials that enables dynamic configuration of security roles and credentials per user, or per group.
• The user could be a member of a group or more that inherits their roles and credentials.
• We define two levels of security on the system; security on the pages data which is controlled as credentials defined, and security over the actions and activities this user/group may perform during the dynamic workflow implementation.
• The system will support Roles Delegation, so a specific user can delegate one of his roles temporarily for a specific period he defines to another user or group of users.

System Technical Specification

– Dynamic enhanced workflow, to support rich form objects dynamically within each steps, without need to code statically these steps.

– Dynamic Form Builder, with drag and drop easy interface, customize any form and any related date or logic related simply.

– Multi-tenant, allowing creating of different updated workflow scenarios for projects, keeping the projects used older versions of the workflow running on operating with its saved data without issue.

Security System

– Smartly has a professional innovative branch specialized in the security certified team that ensure the security of our developed applications since the system architecture planning till the delivery and support period.

– We have professional history of security cooperation with mobile network operators and banks.

– We guarantee web site development following security development life cycle, and securing the code based on the most modern standards and best practices for security.

– Implementing MVC Technology to achieve better architecture security.

– We could limit the access to the Web through 2 Factor Authentication Mobile App using the DUO Security on mobile or with special security tokens.

– Complex password enforcement.

– Application could be locked and limited to a specific IP range of a secure VPN of PIP.

– SSL Securing the connection to the web application by HTTPS

Benefits of workflow management systems

• Shorten process queuing and completion time
• Enhance decision making processes
• Reduce the number of process stakeholders
• Eliminate human errors
• Improve internal communication channels
• Increase tasks visibility and audit trail
• Promote paperless and green practices